How to Fill Up the Assam Gazette (Part IX) Standard Form of Application – Complete Step-by-Step Guide For You
Many Government recruitment notifications in Assam require candidates to submit the Assam Gazette (Part IX) Standard Form of Application. This application form is commonly used by departments, district offices, courts, and other government organizations across the state.
A small mistake while filling out the form can result in the rejection of your application. Therefore, candidates should carefully enter every detail exactly as mentioned in their official documents. This guide explains each section of the form in a simple and easy-to-understand manner.
Step-by-Step Guide to Fill the Assam Gazette Part IX Application Form
Before You Start Filling the Form
Before writing your personal details, complete the top section of the application form.
- To: Write the designation of the recruiting authority.
- Post Applied For: Mention the exact name of the post.
- Department/Office: Enter the name of the department or office issuing the recruitment.
- Passport Photograph: Paste one recent passport-size photograph in the space provided.
1. Name in Full
Write your full name exactly as it appears in your HSLC Admit Card or Certificate.
- Use BLOCK (CAPITAL) LETTERS.
- Do not use initials unless they appear in your official records.
2. Present Address
Write your current residential address completely.
Include:
- House/Village
- Town/City
- Post Office (P.O.)
- Police Station (P.S.)
- District
- PIN Code
3. Permanent Address
Write your permanent home address.
- Even if both addresses are the same, write the complete address again instead of writing "Same as Above."
4. Father's Name and Address
Mention: (Ensure the spelling matches your educational certificates.)
- Father's full name
- Wrie address in Short like Village Only
5. Place of Birth
Clearly mention your place of birth.
Include:
- Village/Town/ Hospital
- Police Station
- Post Office
- District
- State
6. Citizenship
Mention whether you are an Indian citizen.
Most candidates can write:
Yes – Indian Citizen by Birth
7. Educational Qualification
Write the last (highest) qualification required as per the advertisement and the name of the school, college, university, or institute from which you obtained that qualification.
8. Other Qualifications
Mention additional qualifications relevant to the job.
Examples include:
- Computer Diploma
- DCA
- PGDCA
- Typing Certificate
- Stenography
- ITI
- Language Certificate
- Driving Certificate
If you do not have any additional qualification, write "Nil."
9. Community and Religion
(a) Write your religion : Hindu , Islam , Christianity , Sikhism, Buddhism
(b) Mention whether you belong to: No / Yes . (If Yes, attach a valid caste certificate.)
10. Age
Write your age as on 1st January of the recruitment year. Ensure it matches your HSLC certificate or Birth Certificate.
If the recruitment advertisement specifies a different date for age calculation, use that date instead of 1st January while filling this section.
11. Present Occupation
If employed, write your current occupation.
Examples:
- Teacher
- Accountant
If unemployed, simply write: Nil
12. Previous Employment
Mention previous work experience, if any.
Include:
- Organization
- Post
- Duration
If no experience, write Nil.
13. Temporary/Retrenched Government Employee
Mention whether you have worked as a temporary or retrenched (Dismissed due to staff reduction) employee under the Government of Assam.
Write:
- Yes / No
If "Yes," provide complete details.
14. NCC / Territorial Army / Home Guards / Civil Defence
Write Yes / No.
If Yes
Mention whether you have received training or served in:
- NCC
- Territorial Army
- Home Guards
- Civil Defence
And provide certificate details.
15. Employment Exchange Registration Number
Write your valid Employment Exchange Registration Number.
Ensure the registration is active and updated.
16. Government Employee in Family
Mention whether any family member works in:
- Central Government
- Assam Government
- Semi-Government Organization
If yes, mention:
- Name
- Relationship
- Designation
- Department
- Salary
- Posting
- Permanent/Temporary status
If none of your family members work in the Government or Semi-Government sector, write "Not Applicable (N/A)".
17. Family Income Certificate
Mention the authority that issued your Family Income Certificate.
It may be issued by:
- Circle Officer
- Deputy Commissioner
- Sub-Divisional Officer
- Gaon Panchayat
Attach the certificate if required.
If an Income Certificate is not required as per the advertisement, write "Not Applicable (N/A)".
18. Examination Centre
Write your preferred examination centre exactly as mentioned in the recruitment notification.
Do not write any centre that is not listed in the advertisement.
If the recruitment advertisement does not mention any examination centre or does not conduct a written examination, write "Not Applicable (N/A)" in this section.
19. Candidate Declaration
Before signing the form:
- Verify every detail carefully.
- Mention the post applied for.
- Fill in Treasury Challan details if an application fee is required.
- Write the date and place.
- Finally, sign the application in the space provided.
- Applications without the candidate's signature are generally treated as incomplete.
Documents to Attach
Before submitting your application, attach:
- Standard Application Form
- Passport-size Photograph
- HSLC Certificate / Admir Card
- Educational Certificates
- Age Proof (Birth Certificate or HSLC Certificate / Admir Card )
- Employment Exchange Registration Certificate
- Caste Certificate (if applicable)
- Income Certificate (if applicable)
- Experience Certificate (if applicable)
- Treasury Challan (if applicable)
- Any other document mentioned in the recruitment notification
Common Mistakes to Avoid
- Using incorrect spelling of your name.
- Leaving mandatory fields blank.
- Forgetting to sign the application.
- Writing an incorrect Employment Exchange Registration Number.
- Not attaching required documents.
- Using outdated passport-size photographs.
- Submitting the application after the last date.
Final Tip
Always read the official recruitment notification carefully before filling out the Assam Gazette (Part IX) Standard Form of Application. While the application format is common across many Assam Government recruitments, departments may prescribe additional eligibility conditions or document requirements. Cross-check every entry, attach all necessary documents, and submit your application well before the closing date to avoid last-minute issues.
Important Links For You
| Download Standart Form Assam Gazette Part IX | Click Here |
FAQ
Q1. Is the Assam Gazette (Part IX) Standard Form accepted for all Assam Government recruitments?
Ans: No. It is used only when the recruitment notification specifically asks candidates to submit the Assam Gazette (Part IX) Standard Form of Application. Always follow the application format mentioned in the official advertisement.
Q2. Can I leave any field blank in the Assam Gazette (Part IX) Standard Form?
Ans: No. Every applicable field should be completed. If a particular section does not apply to you, write "NIL" or "Not Applicable (N/A)" instead of leaving it blank.